OFW Contract Verification | Verify Individual Employment Contracts

Embarking on a journey as an OFW is not just about seizing an opportunity abroad; it’s about ensuring the journey is safe, legal, and in line with your best interests. At the heart of this preparation lies the crucial process of contract verification — a step that safeguards your rights, confirms the legitimacy of your employment, and aligns your expectations with reality.

That being said, let us delve into the significance of contract verification for OFWs, demystifying the process and offering guidance to help you navigate this essential procedure. Whether you’re a first-time OFW or a seasoned worker abroad, understanding the intricacies of contract verification is key to a secure and successful overseas employment experience. Read on.

Table of Contents

Understanding Contract Verification

Contract verification is a pivotal step for OFWs to ensure they embark on a legally secure and properly regulated employment journey abroad.

• Contract verification is the process of ensuring that an employment contract for an OFW is valid and legitimate. It involves confirming that the terms and conditions of the contract are in accordance with the minimum requirements set by the host government and the Department of Migrant Workers (DMW) in the Philippines.
• This process is not only a safeguard but also a mandatory step when applying for an Overseas Employment Certificate (OEC), a primary requirement for OFWs. Without a verified contract, the issuance of an OEC is not possible.

Importance

Contract verification is a critical step for OFWs for several compelling reasons. It serves as a protective measure against various risks and ensures that the employment terms are transparent and fair. Below, we explore the key aspects of why contract verification is indispensable for OFWs:

• Protecting OFWs from Illegal Recruitment and Human Trafficking
  • Preventive Measure: Contract verification is a frontline defense against illegal recruitment practices and human trafficking. By verifying the contract through official channels, OFWs can ascertain that their employment is recognized and regulated by the law.
  • Safety and Security: This process ensures that OFWs are not falling prey to false promises or dangerous situations. It is a crucial step in safeguarding their well-being in a foreign land.
  • Verification of Agencies: Contract verification involves confirming the legitimacy of the recruitment agencies and their authorization to hire for overseas jobs. This helps in distinguishing reputable agencies from fraudulent ones.
  • Authenticity of Job Offers: The process helps in verifying that the job offers are genuine and not scams designed to exploit workers. It also ensures that the employer overseas is legitimate and has a track record of fair labor practices.
  • Clarity in Job Roles: Contract verification provides clarity on the specific job role and responsibilities. This is crucial to ensure that OFWs are fully aware of the nature of the work they are committing to.
  • Transparency in Salaries and Benefits: It ensures that the salary and benefits outlined in the offer are accurate and in accordance with the labor laws of the host country.
  • Understanding of Working Conditions: The process helps OFWs understand their working conditions, including working hours, leave entitlements, and other employment terms. This is vital for avoiding misunderstandings and conflicts later.

  Contract verification is more than just a procedural formality; it’s a fundamental step in ensuring a secure and dignified overseas work experience for OFWs. By comprehending the significance of this process, OFWs can make informed decisions and protect themselves from potential exploitation and legal issues.

  Role of the Philippine Overseas Labor Office (POLO) and Labor Attaché:

  • • The Philippine Overseas Labor Office (POLO), through its Labor Attaché, conducts the contract verification. They play a crucial role in ensuring the protection of OFWs’ welfare, benefits, and rights at the workplace.
    • POLO’s involvement ensures that the employment contract aligns with the employment practices, norms, and laws of both the Philippines and the host country.

    Compliance with DMW Standards:

    • • The verification process also checks if the employment contract meets the overseas employment documentation criteria set by the Department of Migrant Workers (DMW).
      • This compliance is essential to ensure that OFWs have access to the necessary benefits and legal support while working abroad.

      The Process of Contract Verification

      Understanding the contract verification process is crucial for Overseas Filipino Workers (OFWs). This step ensures that your employment is legal, and your rights are protected.

      Qualifications for Contract Verification

      Before you start, ensure you meet the following qualifications:

      1. Filipinos without a DMW record working in other countries.
      2. OFWs with DMW records who changed their jobs on-site.
      3. Filipino nationals with employment visas authorized by the Immigration Department.

      Requirements for Contract Verification

      Depending on your situation, the requirements vary:

      For On-Site Verification (Workers switching employers or not yet registered with DMW):

      • Original and photocopy of passport (validity of at least six months over expected departure date).
      • Photocopy of the appropriate visa.
      • Original and two photocopies of Employment Certificate.
      • Original and two photocopies of the Employment Contract.
      • Photocopy of Business Registration/Company Profile.
      • Worker’s Company ID.
      • Payslip.

      For Contract Renewal and Change of Employer:

      • Two sets of Original Standard Employment Contracts.
      • Photocopies of employer’s and domestic worker’s ID with contact details.
      • Original and photocopy of domestic worker’s passport.
      • Printed New Employment E-Visa.
      • Duly-accomplished OWWA OFW Information Sheet (if processed by a representative).

      Note: Additional documents may be required depending on the POLO office and job site. Authorization letters and copies of valid IDs are necessary if processed by an authorized representative.

      How to Process Individual Contract Verification Abroad

      For Domestic Workers:

      1. Secure an appointment through relevant offices (website/email).
      2. Submit documents to the Philippine Overseas Labor Office (POLO).
      3. Pay the Contract Verification fee and OWWA membership contribution (if applicable).
      4. Wait for about three working days to pick up your verified contract.

      For Skilled/Professional Workers:

      • Similar steps as for Domestic Workers, noting that POLO only verifies contracts of workers not registered with DMW.

      How to Process Contract Verification via DMW/POEA Office

      For OFWs currently in the Philippines:

      1. Book an appointment through the DMW office website or email.
      2. Submit documents to the nearest DMW office.
      3. Pay the Contract Verification fee.
      4. Wait for about three working days to pick up your verified contract.

      Remember, processing steps may vary slightly at different POLO offices abroad. It’s recommended to contact POLO or relevant offices for specific information on the Contract Verification procedure.

      Frequently Asked Questions

      1. What is contract verification and why is it important for OFWs?

      Contract verification is the process of ensuring that the employment contract of an OFW is legitimate, legal, and conforms to the standards set by the Philippine government. It’s crucial for protecting OFWs against illegal recruitment, exploitation, and ensuring their rights and welfare are safeguarded abroad.

      2. Who needs to undergo contract verification?

      Contract verification is required for Filipinos working abroad without a DMW record, OFWs who change their jobs while overseas, and those holding employment visas authorized by the Immigration Department.

      3. What documents are needed for contract verification?

      Required documents generally include your passport, visa, employment contract, employment certificate, company ID, payslip, and business registration/company profile. Specific requirements may vary based on your employment situation and the office handling the verification.

      4. Can I process my contract verification while I am abroad?

      Yes, OFWs can process their contract verification through the Philippine Overseas Labor Office (POLO) in their respective countries of employment. The process involves submitting the required documents, paying applicable fees, and waiting for the verification to be completed.

      5. What if I’m currently in the Philippines and need to verify my contract?

      If you’re in the Philippines, you can process your contract verification at the Department of Migrant Workers (DMW) office or previously at the POEA office. This involves booking an appointment, submitting documents, paying fees, and waiting for the verification to be completed.

      6. How long does the contract verification process take?

      The process typically takes around three working days to complete once all required documents are submitted. However, this timeframe can vary depending on the workload and specific procedures of the verifying office.

      7. Is there a fee for contract verification?

      Yes, there is a fee for contract verification. The amount may vary depending on the country of employment and the specific office handling the process. It’s recommended to check with the relevant POLO or DMW office for the exact fee.

      8. What should I do if there are discrepancies in my employment contract during verification?

      If discrepancies are found, you should contact the verifying office (POLO or DMW) for guidance. They can assist in resolving issues and ensuring that your contract meets legal and regulatory standards. It’s important not to proceed with employment until these discrepancies are resolved.

      Video: NEW REQUIREMENTS FOR CONTRACT VERIFICATION 2023

      In this important video update, we’re bringing you the latest announcement from the Migrant Workers Office (MWO) in Dubai and Northern Emirates regarding the contract verification process for skilled workers. Effective from February 1, 2023, there are updated requirements that OFWs need to be aware of.

      What’s New?

      • The MWO has outlined revised criteria for individual contract verification.
      • This update is particularly relevant for skilled workers in Dubai and the Northern Emirates.

      Key Requirements for Skilled Workers:

      1. Valid Employment Contract: Ensure your contract is up-to-date and valid.
      2. Valid Passport: A crucial document for identity and travel.
      3. Valid Visa Copy or New Emirates ID: Essential for legal employment in the UAE.

      Additional Requirements for Specific Cases:

      • For new OFWs without a record in the POEA and for registered OFWs changing employers or companies, additional documentation is required:
        1. Company trade license.
        2. Wage Protection System Record or Bank Statement showing salary receipt.
        3. Academic credentials.

      Process and Fees:

      • All documents must be submitted in two sets.
      • A verification charge of AED 40.00 applies.
      • Representatives must provide an authorization letter and a copy of their Emirates ID.

      Exceptions to Note:

      • OFWs holding an Investor, Partner, or Husband/Wife/Dependent Visa are exempt from the contract verification process.

      Summary

      In conclusion, the journey of an OFW is a path filled with both opportunities and challenges. By placing great emphasis on the process of contract verification, OFWs can ensure that their journey abroad is not only fruitful but also secure and legally compliant. This essential step is more than just a formality; it’s a vital safeguard for your rights and well-being in a foreign land. Understanding and navigating the intricacies of contract verification can seem daunting, but it’s a critical component of your success and safety as an OFW.